Executive Coordinator (female)

• Manages the CEO’s calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Briefs/updates the CEO on upcoming meetings and ongoing obligations • Acts as CEO’s liaison to the Board of Directors, attends Board meetings, takes minutes, prepares various materials for CEO’s Board reports; works with the CEO and senior management team to prepare materials for Board reports, and assists in ongoing communications and activities with the Board of Directors • Ensures the timely preparation and presentation of materials for key external and internal meetings involving the CEO • Reviews the CEO’s email communications and assists in providing timely responses • Works with management and staff teams to prepare CEO for external meetings, presentations, and events, and ensures timely follow up of all action items • Organizes CEO travel arrangements and prepares expense reports • Prepares briefing memos and relevant updates for CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies • Assists with or manages special projects which may include PR, securing speaking engagements, or specific personnel and organizational development initiatives • Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters • Collaborates with CEO to foster a success-oriented, positive, high integrity organizational culture • Assists with orientation for new employees by providing information packets, reviewing company policies, explaining benefit programs, and obtaining signatures for documents. • Performs duties such as financial record keeping/data entry, creating invoices, correspondence, CRM database management and working on special projects • Oversees day-to-day office management duties including office supply orders, conference/meeting room scheduling, and organizing mailings.